United Shore

Executive Coordinator

United Shore
US-MI-Troy

THE GIG

Are you a details addict? Have excellent organizational skills? Proficient at multi-tasking? Do you love people?  If you answered yes to these questions, you might be just who we are looking for. The marketing executive assistant is a motivated self-starter with the ability to work independently, prioritize and anticipate the needs of the Chief Marketing Officer and the team. A successful candidate will be proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and initiative. Additionally, this person will have a demonstrated ability to work cooperatively as a team member while maintaining a professional, organized and pleasant demeanor.

WHAT YOU WILL BE DOING

WHAT YOU’LL BE DOING

  • Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
  • Handle sensitive information with good judgment and discretion.
  • Organize conferences/meetings, manage all associated meeting technology tools such as A/V set up and Webex
  • Work with our travel agent to arrange travel and hotel arrangements, make/distribute copies of agenda, maintain distribution lists, manage incoming and outgoing mail, ordering of office supplies, manage office equipment issues, and answer phone for CMO
  • Organize team events, contests and initiatives – including team outings, birthdays, and training
  • Take lead and coordinate specific projects to be determined by CMO
  • Assists the VPs and marketing managers and supports the team with marketing activities
  • Maintains records on all business relationships and create appropriate reports
  • Provides support at company events
  • Prepare memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software.

WHAT MATTERS TO US

  • Proactive, excellent attention to detail
  • Strong ownership skills
  • Excellent communication and organization skills
  • Strong interpersonal and relationship building skills – working with junior to senior levels as well as gaining trust of internal teams
  • Experience in coordinating projects with cross-functional teams
  • Must be able to simultaneously focus on big picture and the details
  • Ability to solve complex problems with keen instincts and organizational experience
  • You are open to learning – we are big on getting better and there’s always room for improvement

 

WHAT WE NEED FROM YOU

JOB QUALIFICATIONS

  • Creative problem solver who can think outside the box
  • Someone who thrives to succeed in a fast-paced environment
  • Passionate about public relations and social media
  • Creative writer and strong communicator
  • Demonstrates great judgment and critical thinking skills
  • Knows how to prioritize their workday and never ends the day with unreturned phone calls
  • Thrives in a team environment and truly cares about people and their needs
  • Three to four years of marketing, communications or advertising experience
  • MAKES IT HAPPEN and has fun!

 

THE PLACE & THE PERKS

United Shore is a diverse group of over 2,000 mortgage experts, sales superstars, tech gurus, marketing whizzes, and more – all working toward the same goals. We’re a $23 billion and growing, family-owned-and-operated company that still feels like family. We have an award-winning workplace that just happens to be home to the #1 wholesale mortgage lender in the country, United Wholesale Mortgage. We’re committed to a 40-hour workweek. And we believe in setting our team members up for success by creating a unique, energetic culture where you can be yourself and still reach your goals.

 

Here are just a few of the reasons you’ll love working here:

  • Be well here - Salta Direct is our in-house doctor’s office, available to all team members!
  • Work-life balance. Give us 40-hours and the rest is yours.
  • Generous benefits package including health and wellness, community involvement, personal and professional development, and rewards and recognition
  • Free fruit, soft drinks, and coffee
  • Gourmet cafeteria featuring homemade breakfast, lunch, sushi Mondays, and Mediterranean food.
  • State-of-the-art fitness center open 5 a.m.–11 p.m. daily
  • 24/7 convenience store
  • Our very own Starbucks
  • Cool company events that always include a surprise or two
  • Lawn vouchers to concerts at DTE Energy Music Theater

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job related instructions as requested by their supervisor, subject to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. United Shore Financial Services is an Equal Opportunity/Affirmative Action Employer.

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