United Shore

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Administrative Assistant, Underwriting

Administrative Assistant, Underwriting

Business Unit 
United Shore
Location 
US-MI-Troy

More information about this job

THE GIG

Administrative Assistant will provide general administrative support to Underwriting leadership.  This may include typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailing and working on special projects.

WHAT YOU WILL BE DOING

What you will be doing:

 

  • Daily reports to Underwriting Leadership on production requirements/stats
  • Communicate team performance levels to Leadership
  • Prepare slides for semi-monthly meetings
  • Coordinate activities, contests, outings for the Underwriting floor and various Fun & Friendship events for our team members
  • Organize monthly team late night (ordering food, gathering prizes, coordinating other fun events throughout the day)
  • Work with the teams to distribute new Account Executives assignments to our individual Underwriting “pods”
  • Assign new underwriting team members to “pods” based on production balancing
  • Manage seating chart for entire team including coordinating moves
  • Manage email distribution lists
  • Maintain Underwriting team roster
  • Complete expense reports
  • May deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
  • Act as project coordinator for special projects, at the request of the manager, which may include: planning and coordinating multiple presentations, disseminating information coordinating mailings, creating written material
  • Responsibilities include answering multiple phone lines.
  • Handles confidential and non-routine information and explains policies when necessary
  • Performs secretarial and record keeping duties with various degrees of complexity
  • Schedules and organized complex activities such as meetings, travel, conferences and department activities for all members of the department
  • Types and designs general correspondences, memos charts, tables, graphs, business plans, etc.

WHAT WE NEED FROM YOU

Required:

 

  • Communicates effectively both verbally and non-verbally
  • Strong MS Office; working knowledge of excel spreadsheets; experience in using various office related tools
  • Excellent organization and client service skills
  • Service Orientation – Actively looking for ways to assist others
  • HS Diploma

Preferred:

 

  • Mortgage and/or Financial Services industry experience

THE PLACE & THE PERKS

United Shore is a diverse group of over 2,200 mortgage experts, sales superstars, tech gurus, marketing whizzes, and more – all working toward the same goals. We’re a $30 billion and growing, family-owned-and-operated company that still feels like family. We have an award-winning workplace that just happens to be home to the #1 wholesale mortgage lender in the country, United Wholesale Mortgage. We’re committed to a 40-hour workweek. And we believe in setting our team members up for success by creating a unique, energetic culture where you can be yourself and still reach your goals.

 

Here are just a few of the reasons you’ll love working here:

  • Be well here - Salta Direct is our in-house doctor’s office, available to all team members!
  • Work-life balance. Give us 40-hours and the rest is yours.
  • Generous benefits package including health and wellness, community involvement, personal and professional development, and rewards and recognition
  • Free fruit, soft drinks, and coffee
  • Gourmet cafeteria featuring homemade breakfast, lunch, sushi Mondays, and Mediterranean food.
  • State-of-the-art fitness center open 5 a.m.–11 p.m. daily
  • 24/7 convenience store
  • Our very own Starbucks
  • Cool company events that always include a surprise or two
  • Lawn vouchers to concerts at DTE Energy Music Theater

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job related instructions as requested by their supervisor, subject to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. United Shore Financial Services is an Equal Opportunity/Affirmative Action Employer.

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