United Shore

  • Administrative Assistant

    Business Unit
    United Shore
    Location
    US-MI-Pontiac
  •  

    The Administrative Assistant will provide general administrative support to our Chief Strategy Officer.  This admin is responsible for data entry, scheduling, coordinating meetings, and conferences as needed, obtaining office supplies, running errands when necessary, coordinating direct mailings, and any other special projects as needed.

    WHAT YOU WILL BE DOING

    • Assisting the Chief Strategy Officer with daily projects and tasks 
    • Prepare monthly meetings as necessary
    • Coordinate activities, contests, outings as necessary
    • Complete expense reports
    • Communicate with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
    • Answer multiple phone lines with a sense of urgency
    • Handle confidential and non-routine information with care while having the ability to explain policies when necessary
    • Perform assistance with record keeping duties at various degrees of complexity
    • Responsible for scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, conference scheduling, team activities, etc.
    • Run errands as necessary

    WHAT WE NEED FROM YOU

    • Excellent communication skills both orally and written
    • Ability to stay organized at a high level and multi-task with a high sense of urgency
    • Exceptional client service skills both externally and internally
    • Ability to handle sensitive information with the utmost confidentiality
    • Always looking for ways to actively assist others and create efficiencies daily
    • Proficient in Microsoft Office including Outlook
    • Highly skilled with Powerpoint
    • High School Diploma
    • This role requires on-site attendance  and the ability to run errands out of the office as needed

    THE PLACE & THE PERKS

    United Shore is a diverse group of over 2,700 mortgage experts, sales superstars, tech gurus, marketing whizzes and more. We’re a $30 billion and growing, family owned and operated company that still feels like family. Our award-winning workplace just happens to be home to the #1 wholesale mortgage lender in the nation, United Wholesale Mortgage. And we believe in setting our team members up for success by creating a unique, energetic culture where you can be yourself and still reach your professional goals.

     

    Here are some of the reasons you’ll love working here:

    • Free fruit, soft drinks and coffee
    • Gourmet cafeteria featuring homemade breakfast, lunch and a stationary food truck featuring $1 sliders
    • Wellness area including an in-house primary-care doctor’s office, full-time massage therapist and hair salon
    • Large, state-of-the-art fitness center with a full-size basketball court, outdoor sand volleyball court, plus Zumba and yoga classes
    • Convenience store featuring grab-and-go snacks
    • In-house Starbucks and indoor/outdoor café with Wi-Fi
    • Lawn vouchers to concerts at DTE Energy Music Theater
    • Escape room for team-building activities
    • Indoor/outdoor putting greens
    • Bicycle-sharing program with bike and jogging paths

    DISCLAIMER

    All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job related instructions as requested by their supervisor, subject to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. United Shore Financial Services is an Equal Opportunity/Affirmative Action Employer.

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