United Shore

  • Administrative Assistant, Underwriting Leadership

    Business Unit
    United Shore
    Location
    US-MI-Pontiac
  •  

    Administrative Assistant will provide general administrative support to Underwriting leadership.  This may include typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailing and working on special projects.

    WHAT YOU WILL BE DOING

     

    • Daily reports to Underwriting Leadership on production requirements/stats
    • Communicate team performance levels to Leadership
    • Prepare slides for semi-monthly meetings
    • Coordinate activities, contests, outings for the Underwriting floor and various Fun & Friendship events for our team members
    • Organize monthly team late night (ordering food, gathering prizes, coordinating other fun events throughout the day)
    • Work with the teams to distribute new Underwriter assignments to our individual Underwriting “pods”
    • Assign new underwriting team members to “pods” based on production balancing
    • Manage the seating chart for the entire team including coordinating moves
    • Manage email distribution lists
    • Maintain Underwriting team roster
    • Complete expense reports
    • May deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
    • Act as project coordinator for special projects, at the request of the manager, which may include: planning and coordinating multiple presentations, disseminating information coordinating mailings, creating written material
    • Responsibilities include answering multiple phone lines.
    • Handles confidential and non-routine information and explains policies when necessary
    • Performs secretarial and record keeping duties with various degrees of complexity
    • Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department
    • Types and designs general correspondences, memos charts, tables, graphs, business plans, etc.

     

    WHAT WE NEED FROM YOU

    Required:

     

    • Communicates effectively both verbally and non-verbally
    • Strong MS Office; working knowledge of excel spreadsheets; experience in using various office related tools
    • Excellent organization and client service skills
    • Service Orientation – Actively looking for ways to assist others
    • HS Diploma

    Preferred:

     

    • Mortgage and/or Financial Services industry experience

    THE PLACE & THE PERKS

    United Shore is a diverse group of over 2,700 mortgage experts, sales superstars, tech gurus, marketing whizzes and more. We’re a $30 billion and growing, family owned and operated company that still feels like family. Our award-winning workplace just happens to be home to the #1 wholesale mortgage lender in the nation, United Wholesale Mortgage. And we believe in setting our team members up for success by creating a unique, energetic culture where you can be yourself and still reach your professional goals.

     

    Here are some of the reasons you’ll love working here:

    • Free fruit, soft drinks and coffee
    • Gourmet cafeteria featuring homemade breakfast, lunch and a stationary food truck featuring $1 sliders
    • Wellness area including an in-house primary-care doctor’s office, full-time massage therapist and hair salon
    • Large, state-of-the-art fitness center with a full-size basketball court, outdoor sand volleyball court, plus Zumba and yoga classes
    • Convenience store featuring grab-and-go snacks
    • In-house Starbucks and indoor/outdoor café with Wi-Fi
    • Lawn vouchers to concerts at DTE Energy Music Theater
    • Escape room for team-building activities
    • Indoor/outdoor putting greens
    • Bicycle-sharing program with bike and jogging paths
     

    DISCLAIMER

    All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job related instructions as requested by their supervisor, subject to reasonable accommodations. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. United Shore Financial Services is an Equal Opportunity/Affirmative Action Employer.

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